Office relocation checklist guidelines
Office relocation is possibly one of the hardest relocations you will do. This is not to undermine a residential move, but commercial moves bring a new level of stress and a totally new level of responsibility. They bring everything a normal relocation does plus some additional stress and issues. What is this additional stress? The fact that running a business is hard. Anyone who has ever tried knows that one of the biggest keys to success is business continuity. Relocation can jeopardize this continuity and force your work to make a full stop. This is the most dangerous and challenging part for business owners. How do you overcome this? With elaborate planning and with an office relocation checklist.
Believe it or not, something as trivial as a checklist can make a world of difference. And if think it is trivial – you never really tried. To me, it was easily the single most useful tool in the relocation. We urge you to heed this advice and pursue having your own office relocation checklist. We will offer a few tips and hints on how to make one. Not every checklist is a good checklist. It needs to have all the right elements to it in order for it to rise to its full potential. However, having a checklist does not mean the relocation is done. This is just the beginning. But it is a very important and very good beginning to an otherwise tedious process.
Office relocation checklist – keeping business continuity
The main objective of every office relocation is maintaining business continuity. This is where an office relocation checklist comes into play as an invaluable tool. However, this is not the only tool you will be using. There are many more that you will have to engage. However, today, we are talking about the one we deem most relevant.
To elaborate, effective planning can change the entire moving process. Especially for an office within which you are trying to have your people still be productive. Anything that can change the flow of work, or bring it to a complete stop is bad news. However, you can overcome this if you anticipate such events happening. If you foresee that the relocation process will bring your production to a stop, you can adequately prepare for it. How do you prepare?
By making an office relocation checklist. This checklist is not only to count for pieces of furniture that are to be moved. It is also listing events and stages of the relocation. Additionally, you can add timestamps for certain events and plan on how to mitigate them. Prevention rather than repairing.
Office relocation checklist elements
The most important elements that your office relocation checklist should contain are the timeboxes as well as the elements you are going to be moving. You are predicting events as well as items that are being moved. The segment that is more relevant is the events themselves. You would need to create a list of all events that could in any way impede your business continuity. This way you have zero surprises. If you are looking to do a commercial relocation DIY, you should probably steer clear away from it. Hiring moving companies Pompano Beach moving assistance to help with commercial relocation is the safest thing you could wish for your business. Let professionals take professional care of your business.
These professionals will also be able to help out with your checklist. They could point out some events that are to happen that you would normally not anticipate. This way you will be fully prepared for everything that follows your move. This way there are no events that could happen that you would not otherwise be prepared for. As a business owner, you will enable your people to continue to work almost seamlessly while everything is being tumbled around.
Get your employees to help out
By engaging your employees they will feel more like a part of some bigger picture. They will be able to contribute and they won’t feel like something is happening regardless of what they do or do not do. Furthermore, there are certain elements of the move that employees can significantly help out with. This will mean less money will be spent on the services of commercial movers in Miami. For instance, one element of your checklist could be packing. This packing can, furthermore, be divided into furniture and electronic categories. Engage your employees and have them help out with packing and sorting equipment. Besides, there is no single person that knows your equipment better than your employees. They will be able to sort out priorities as well as fragile /nonfragile categories.
This way you will have at least a little bit equipment up and running at all times. To the last second, you will be able to conduct business as usual. You will not be losing any money or any business.
All in all, this will be an event stressful both to you, your company and your employees. By engaging all of them you make it less so. Furthermore, by having a moving checklist everyone knows what follows. There are no surprises. No continuity is broken and morale is kept up. You will achieve much by having such a checklist. You should try it if you are sceptic about it. There is absolutely nothing you can lose. There is the only potential gain.
So, create a checklist. Add to it events and add to it things you need to move. Timebox everything. This easy to make a plan will save you a lot of time, money and nerves!