Should you rely on your employees when moving an office?
Usually, when people decide to move their office, it means their business is thriving. In addition to this, there are many benefits to changing the location of your business. For example, the move offers a fresh start, you can introduce your services and products to a new audience, make a new business connection, and so much more. Even though there are many benefits to moving, you still need to organize your own which is stressful. In addition to this, you have to remember that you are not the only when changing their address. Your employees will have to move as well. This can have both positive and negative sides. For this reason, see if you should rely on your employees when moving an office.
How to notify your employees about the move
As you already might know, you need time to prepare a move, find commercial movers Miami, pack everything, and so on. However, since you are not the only one moving, you should inform your employees as soon as you can. They also need time to see if they will move or look for another job. For this reason, make the announcement as soon as you know for sure you will move your office. In addition to this, you should be the one to notify your employees. Here is how you can deliver this news.
- Email your employees
- Hold a meeting
- Organize a meeting at your department
- Use a notice board
- Post a notice
- Hold one-on-one meetings if your company is small
In addition to this, if possible, be prepared to answers all their question. It would be useful to have a detailed schedule ready to give to your employees.
Be there for your employees
Moving to a new city is stressful. In order to reduce the level of stress of your employees, make sure to offer support to your concerned employees. Some people are not ready to move, others are not happy about the new commute time, and so on. For this reason, it is important to explain the reasons behind the move, all the benefits it will bring to your business, and similar. In order to motivate your employees, include them in the moving process. Organize a meeting where all the employees can make suggestions. Listen to their concerns and suggestions. You can also divide the moving tasks among your employees. In addition to this, most people close pay attention to the new layout and decoration. For this reason, discuss the best way to decorate your new office so it can be both comfortable and functional.
Reasons not to rely on your employees when moving an office
Even though it is important to show that you trust your employees when moving an office, there are several reasons why you should not. Your employees might lose their focus. For this reason, their productivity will decrease. If you divide moving tasks, some employees might not be able to organize their time properly. They might spend their time completing moving-related tasks instead of doing their job. In addition to this, you will have to close your office for some time on a moving day. This means you will lose the profit that you could have made that day. Therefore, if this happens, you should let Miami Beach movers organize a move. Your employees should focus on their actual job.
Your technology can be in danger
You are probably using computers in your office. Nowadays, it is hard to find an office without dozens of computers. It is easier to run your business with the help of technology. For this reason, you should move your equipment as well. However, just because your employees know how to use computers, this does not mean they know how to move them as well. As you might know, electronic equipment is expensive and fragile. For this reason, all electronic devices should be handled with great care. Some of your employees might not know how to pack electronic equipment. If this is the case, ask if someone knows how to pack computers. Then, leave this task to those individuals. If no one knows how to do it, then either find office movers or call IT support.
If you rely on your employees, you might put them in danger
It is not difficult to pack and move your office supplies. However, it is hard to move desks, chairs, shelves, and the other large furniture. For this reason, you can put your employees at risk. Since you are using your employees as movers, they are now responsible for packing your office. If they get hurt performing any moving-related task, you will be responsible for their injury. That is why you should first check with them if they can pack large furniture. Brainstorm together about the best way to handle large furniture. In addition to this, sometimes it is not wise to give access to documents and other important information. Therefore, either pack those essentials or use an office moving service.
Rely on your employees when moving an office – other tasks
Here are all the tasks you should complete when moving your office either by you or with the help of your employees.
- Update your customers and suppliers – it is only logical to inform your customers and suppliers about your move. This means give them the new address, phone number, the moving date and so on. In addition to this, explain to your customers if they can continue using your services or if those will change.
- Inventory – do an inventory. Now it is a perfect time to digitalize all the documents. You can also rent a storage unit where you can keep the documents.
- Contact utility companies – contact the gas, water, electric, telephone service providers.
- Schedule an employee meeting at the new office – after the move, organize a meeting, see if everyone settles in, and organize a housewarming or in this case an office warming party.